Submitting deposit-related information via openICPSR

Decision point?

Note

If

• [MCStatus] contains CA and [MCRecommendationV2] = Conditional Accept, or

• [MCStatus] contains RR

then proceed to Request revisions.

Otherwise, if [MCStatus] contains CA and [MCRecommendationV2] = Accept or Accept with changes then proceed to Preparing Deposit for Publication.

Request revisions

In principle, once the report is uploaded, the author will get the report with the requested revisions via ScholarOne. However, under the post-August 2020 workflow on openICPSR, the project may need to be unlocked for the author to make changes. To do so, proceed as follows:

1. Open the issue on Jira.

2. If the issue is still in Submitted to MC, then choose Post message to openICPSR transition, which will pop up with fields displayed. Wait here.

3. Right-click on the [Replication package URL] field to open the openICPSR deposit.

4. On openICPSR,

   • verify what the openICPSR Deposit Status is (top right corner) .

   • if Deposit Status = Deposit in Progress, you are done on openICPSR. Go back to the Jira issue

   • if Deposit Status = Submitted, then

     • click on Change Status, choose Request revisions

• in the pop-up, paste and submit the following lines:

We call this

the “Request-revisions-RR” message.

Use this template if the paper is in [RR] :

Revisions requested. Details in the full report, which you will receive via ScholarOne
or from the editor in charge of the paper.

> [NOTE] Replication packages may be published as soon as all requested changes to the deposit have been made. Please process any requested changes as soon as possible.

Use this template if the paper is in [CA] :

Revisions requested. Details in the full report, which you will receive via ScholarOne
in a few business days.

> [NOTE] We may publish replication packages as soon as all requested changes
to the deposit have been made. Please process any requested changes as soon
as possible.

4. Back in the Jira issue, continue to transition the issue to Done.

Preparing Deposit for Publication

FOR ACCEPT WITH CHANGES

1. Open the issue on Jira.

2. Click on the Wait for response on openICPSR transition to Pending openICPSR changes.

• In the pop-up, you should have all the necessary information.

  • Note: links in the pop-up window are not clickable: double-click, then use right-click to “Open in New Tab”.

  • If not already done: Replication package URL should point to openICPSR. If not, go to the final step.

  • Make a note of the issue number (in the URL) and the Manuscript Central identifier again.

3. On openICPSR,

• verify what the openICPSR Deposit Status is (top right corner) .

4. On openICPSR, if Deposit Status = Deposit in Progress

   • start a message in the Communication log:

     • with subject line: Please make the following changes (AEAREP-xxx) (replace with appropriate numbers)

     • Message content:

       • the contents of the portion of the report after “Action Items (openICPSR)”, but ONLY the action items.

       • then the following lines

We call this

the “Request-revisions-CA” message when Deposit in Progress is shown.

Details in the full report, which you will receive via ScholarOne in a
few business days. Please provide your response to the items listed above
via the openICPSR Project Communication log, specifying AEAREP-xxx.
Other items in the report may need to be addressed via ScholarOne.

Once all changes have been made, please change the status of your deposit to "Submit to AEA".


> [NOTE] Replication packages may be published as soon as all 
requested changes to the deposit have been made. Please process 
any requested changes as soon as possible.

(replace xxx with the issue number)

6. On openICPSR, if Deposit Status = Submitted:

• click on Change Status, choose Request revisions

• in the pop-up,

  • paste the contents of the repository-specific portion of the report after “Action Items (openICPSR)”, but ONLY the action items.

  • then the following lines:

We call this

the “Request-revisions-CA” message when Submitted is shown.

Details in the full report, which you will receive via ScholarOne in a
few business days. Please provide your response to the items listed above
via the openICPSR Project Communication log, specifying AEAREP-xxx.
Other items in the report may need to be addressed via ScholarOne.

Once all changes have been made, please change the status of your deposit
to "Submit to AEA".


> [NOTE] We may publish replication packages as soon as all requested changes
to the deposit have been made. Please process any requested changes as soon
as possible.

(replace xxx with the issue number)

FOR ACCEPT:

1. Open the issue on Jira

2. Click on the Prepare for publication transition

If the transition is not available

There are several conditions that need to be met in order to move it forward. Check that all apply if the transition is not available

• If there was an NDA, then Agreement signed will be filled, but the field Was data deleted? must be set to Yes. If not, check with supervisor.

• Field openICPSRversion has to have a value. This is usually automatic.

• MCStatus cannot be RR

• The field Non-compliant cannot be ‘Yes’.

• The field MCRecommendationV2 cannot be Conditional Accept

3. In the pop-up, you should have all the necessary information.

   • Note: links in the pop-up window are not clickable: double-click, then use right-click to “Open in New Tab”.

   • If not already done: Replication package URL should point to openICPSR. If not, go to the final step.

   • Make a note of the issue number (in the URL) and the Manuscript Central identifier again.

4. On openICPSR,

   • remove any RAs from the Share list (leave anybody else who is on there!)

   • (new!) verify what the openICPSR Deposit Status is (top right corner) .

5. On openICPSR, if Deposit Status = Deposit in Progress

   • start a message in the Communication log:

     • with subject line: Data and Code Deposit accepted for MCNumberXXX AEAREP-xxx (replace with appropriate numbers)

     • with body

We call this

the “Sign-off” message when author needs to Submit.

This data and code deposit is accepted.

Action items:

 - Author: Please change the status of your deposit to "Submit to AEA"
 - AEA Staff: update DOI, Vol, Iss, Year of related publication, then publish.

6. On openICPSR, if Deposit Status = Submitted:

• start a message in the Communication log:

  • with subject line: Data and Code Deposit accepted for MCNumberXXX AEAREP-xxx (replace with appropriate numbers)

  • with body

We call this

the “Final Sign-off” message.

This data and code deposit is accepted.

Action items:

 - Author: no further action required
 - AEA Staff: update DOI, Vol, Iss, Year of related publication, then publish.

7. Back in the Jira popup, finalize by clicking OK. The issue will be moved to Pending Publication.

8. You are not quite done yet!

   • You will receive an email from openICPSR.

   • forward the email to dataeditor-queue@aeapubs.org , but don’t press send yet!

   • manually add the issue number (AEAREP-xxx) into the subject line

   • delete anything in the body of the email before the “From:”

   • Now send the email.

   • This will add the message to the Jira ticket.

ICPSR does not always successfully send out a notification email for the posting of the comment. If you don’t receive the email, as a last resort, simply copy and paste your ICPSR comment into the Jira ticket so that we have a record.